How to Access and Use Clipboard on Microsoft Word 2019

All text that you copy or edit in Word 2019 is stored in a place called the Clipboard. This is the usual cut/copy/paste bin for text, but in Microsoft Office, the clipboard is more powerful and enhanced than in other Windows programs. Specifically, you can use the Clipboard task pane to scan items that have been cut or copied and paste them back into your document in any order. So, in this guide, you will learn how to access and use a clipboard on Microsoft Word 2019 on Windows 10/11.

Meanwhile, the Office clipboard, however, holds up to 24 text and graphics objects from Office documents and other programs. You can paste items into any Office document in any order which might be very useful when working on a large document.

You Might Also Like: How to Download and Install Grammarly For Outlook and Microsoft Word

Furthermore, It synchronizes it with all Office applications. This means that, without being required to copy from the folder, you can insert clipboard fragments in an MS Word paper into an MS PowerPoint presentation. You do not have to copy it to your clipboard if you need to reinsert the same snippet. In the MS Office, you can check and insert your clipboard history.

Ms. Word

Microsoft Word is available for Microsoft Windows, Apple macOS, Android, and Apple iOS as well as WINE on the Linux operating system. Word also called Winword, MS Word, or Word, Microsoft Word It’s a Microsoft published word processor. It is one of Microsoft Office’s productivity applications. It was first released in 1983, originally developed by Charles Simonyi and Richard Brodie.

In the meantime, Microsoft Word allows you to create files, articles, letters, and summaries of professional quality. Microsoft Word has features including spell check, grammar check, text and font formatting, HTML support, image support, advanced page layout, and more, unlike a plain text editor.

How to Access and Use Clipboard on Microsoft Word 2019

Note: The following steps also apply to Microsoft Excel and PowerPoint as well. Whatever you copy will appear in the Microsoft Office clipboard history and you can access the clipboard within the Home tab on all Microsoft Office suite apps.

Step 1. Open Microsoft Word 2019.

Step 2. To find or access the clipboard on Microsoft Word 2019, click the Home tab and select the little launcher icon next to the Clipboard.

access the clipboard

A tab will open on the left showing you the last 24 items you copied to your clipboard.

Step 3. To copy an item from the Microsoft Word clipboard history simply click on the item and then the item automatically will be pasted into your Word document.

Alternatively, click the down arrow icon next to each item and select Paste.

Paste

Step 4. To delete an item from Microsoft Word clipboard history, click the down arrow icon next to each item and select Delete.

Delete

Step 5. Click Clear All to clear everything out of the Clipboard.

Clear All

Step 6. You can also Paste All the items from the Office clipboard at once into an Office document.

Paste All

Step 7. By default, the Clipboard pane is positioned on the left side of the Office program window. You can move the Clipboard pane from the Office program window and move it wherever you want. To do this, click the down arrow next to the close button and select Move.

Move

Drag the clipboard pane wherever you want to put it.

Step 8. To close the Office clipboard, click the x button in the upper-right corner of the pane.

Click X to Close

How to Set Options for Microsoft Office Clipboard

There are some options on the Office clipboard that allow you to customize the clipboard behavior. When an option is enabled, a checkmark displays to the left of the option. Selecting an option toggles that option on or off.

1. Show Office Clipboard Automatically: Displays the Office Clipboard when you copy more than one item.

2. Show Office Clipboard When Ctrl+C Pressed Twice: Displays the Office Clipboard when you press Ctrl+C twice.

3. Collect Without Showing Office Clipboard: Automatically copies items to the Office Clipboard without displaying the Clipboard task pane. When you select this option, the Clipboard will store content copied or cut from anywhere.

4. Show Office Clipboard Icon on Taskbar: Displays the Clipboard icon in the notification area of your Windows taskbar when the Clipboard is active. This option is on by default.

5. Show Status Near Taskbar When Copying: Shows the number of items you’ve collected in the bottom-right corner of the Word window. This option is on by default.

Microsoft Word Clipboard Options

Wrapping Up 

This is how you can access and use the clipboard on Microsoft Word 2019. The items on the Office clipboard stay there until you exit all Office programs or delete the items from the Clipboard pane.

Each time you copy something to your clipboard, it’s automatically saved to the MS Office clipboard. Actually, you don’t have to paste the item inside a presentation or document. You don’t even need to turn to one of the Office settings. You’ll get a warning at the bottom of your screen that informs you that an object has been copied.

Also Read:

How to Change the Default Font on Word, Excel, PowerPoint & Outlook (Microsoft Office 2019)

How to Disable Office 2019 Updates on Windows 10/11